Finance Executive

STIR MISSION

We support education systems to reignite intrinsic motivation in every teacher and official, to role-model the foundations of lifelong learning for every child. To thrive in a world of ‘unknown unknowns’, children need to be able to continually seek, process, act and reflect on new information. They need to love to learn. At STiR Education, we’ve identified the core foundations that enable lifelong learning. These foundations are supported by a deep body of global evidence. And our approach is designed to build these foundations sustainably and at scale within education systems. Other organisations are doing great work on direct training programmes and curriculum reform. From reading programmes to adaptive learning software, these ‘seeds’ will be essential in improving education systems. But there are almost no interventions that focus on the ‘soil’ – the intrinsic motivation of teachers and officials in systems. At STiR, we recognise that this soil is just as important. Without fertile soil, seeds cannot grow and flourish. So we support education systems to reignite intrinsic motivation in every teacher and official 

STIR VALUES 

HUMILITY: We don’t have all the answers upfront. 

OPENNESS: We will listen, learn and improve, and lead through obstacles. 

OWNERSHIP: We empower each other with high expectations and support. 

PURPOSE: We’re united by a shared vision we’ll build and achieve together 

We encourage and support team members to take ownership over the work that they do, and challenge each other to continuously learn and improve. And in the same way, our team rolemodels these values with our government partners. We encourage and support officials to take on ownership to ensure sustainability. We seek to build a culture of constant learning and use our innovative monitoring and evaluation data to inform further improvement. These core values guide us as we build an internal culture and work environment that develops the foundations of lifelong learning in education systems around the world. We aim to walk our talk by recruiting and developing a team of lifelong learners. And as a result, STiR is an exciting and unique place to work. Our team is trusted and empowered with significant responsibility and accountability to deliver projects where they will learn and grow. 

Based in Uganda the FINANCE EXECUTIVE will report to the Senior Finance Manager – Uganda. This role is instrumental to the Finance and Administration efficiency in Uganda as a component of the Global Finance strategy. The post holder will be required to: 

- TO ORGANISE AND ENSURE APPROPRIATE HIGH INTEGRITY OF FINANCIAL AND MANAGEMENT REPORTING IN LINE WITH STIR’S VALUES, POLICIES AND PROCEDURES. 

 Ensuring Integrity of the Financial Information and Reports is maintained at all times 

 Timely update all Financial Information in the ERP Accounting Software 

 Ensuring Safety of Organisational Resources (Financial & Non-Financial) in as far as is applicable is maintained at all times 

 Ensuring effective and efficient service delivery to relevant stakeholders with in the position’s mandate 

 Liaise with the Senior Finance Manager or any other Designate to respond to all Funder /Donor requirements 

 Perform timely and accurate General Ledger reconciliations & forward them for approval 

 Support the Administration Coordinator with maintenance of the Asset Register and the relevant asset management controls 

PAYMENTS PROCESSING (VENDOR PAYMENTS, OPERATIONAL SUPPORT ETC) 

 Prepare payments that are appropriately supported before they are made 

 Ensure that contract payments are made in accordance to the contract terms 

 Ensure accuracy of all vendor invoices supporting payment requests 

 Maintain the integrity of all banking payment platforms (e.g. E-banking solutions) 

 Properly code all payments in accordance to the Chart of Accounts to support

accurate Financial Reporting and Budget Management 

 Ensure that all payments are made based on approved budgets and budget availability 

 Make payments against accurate invoices including e-invoices and e-receipts where applicable 

accurate Financial Reporting and Budget Management 

 Ensure that all payments are made based on approved budgets and budget availability 

 Make payments against accurate invoices including e-invoices and e-receipts where applicable 

 Appropriately Receipt all organisational Incomes 

 Perform Timely and accurate Bank & Cash Reconciliations and forward for review and approval 

 Timely Bank cash resources ensuring completeness 

 Minimize cash transactions and shift to e money platforms

 

 Maintain accurate grant specific ledgers 

 Regularly reconcile the Grant ledgers and forward to the Senior Finance Manager for Review 

 Reconcile the project bank and cash accounts and forward for review  

 Appropriately Receipt all organisational Incomes 

 Perform Timely and accurate Bank & Cash Reconciliations and forward for review and approval 

 Timely Bank cash resources ensuring completeness  Minimize cash transactions and shift to e money platforms 

GRANTS AND PROJECTS FINANCIAL REPORTING 

 Maintain accurate grant specific ledgers 

 Regularly reconcile the Grant ledgers and forward to the Senior Finance Manager for Review 

 Reconcile the project bank and cash accounts and forward for review  

TAX AND REGULATORY COMPLIANCE 

 Liaise with the Senior Finance Manager to ensure full Tax compliance in accordance to the Laws and Regulations of the Republic of Uganda e.g. The Withholding Tax, Payroll Taxes, Income Tax, Stamp duty etc. 

 Accurately compute all Applicable Taxes on all payments at all times 

 Maintain an updated list of all WHT exempt service providers for internal Tax compliance purposes 

GLOBAL ACCOUNTING AND FINANCIAL REPORTING SUPPORT 

 Prepare weekly payment batches and forward them for approval 

 Ensure that all payments are accurately supported with approved invoices and other applicable documents 

 Prepare payments in accordance to policies and Budgets 

 Maintain the ledger in the accounting systems and ensure that Ledger integrity is maintained at all times. 

 Prepare the monthly variance analysis and ensure that the all variances are well explained 

 Uphold the STiR Values at all times. 

 Be a team player and ensure utmost professionalism and harmony with the team at all times 

 Facilitate all audits and reviews of the in country operations and ensure all

audit/review recommendations are timely and appropriately actioned  Ensure that all third party contract terms and conditions are fulfilled at all times e.g. Rent contracts, Insurance etc.  Participate in training sessions of the cross departmental teams on financial policies and ensure that financial procedures are functioning properly at all times  Ensure compliance to relevant laws and regulations applicable in country 

The ideal candidate has; 

 Bachelor’s Degree in accounting or Business related course 

 Possession of a Master’s Degree in Accounting or Business related course is an added advantage 

 Part Accounting Profession certification (CPA (U) or ACCA) is an added advantage 

 Relevant work experience of 5 years 

 Strong identification with STIR values  Excellent interpersonal and people management skills 

 Excellent written and verbal communication skills in English 

 Personal commitment to excellence and quality 

 Close attention to detail, organised and ability to stick to deadlines and work under pressure 

 Honesty and integrity  

 Ability to thrive in a fast-paced environment 

 Strong planning and project management skills 

 Ability to learn and adapt rapidly based on feedback and new information, as well as the ability to communicate this succinctly 

 Ability to work across functions and collaborate effectively 

 Experience of working in Finance & Administration preferably in the development sector 

 Ability to work cross cultures and to coordinate and manage work in different countries and from a distance 

A salary of UGX 4,975,990 per month (59,711,880 per annum) will be paid for your service subject to relevant taxes at source) along with Medical Insurance for yourself, spouse and up to two children.